Page Submission
When it comes time to meet a deadline, you need to submit all the pages that you plan on sending. The last button on the YearTech toolbar is the submit button, and you basically just need to follow the instructions that it gives. Usually you'll get to the point where you're just clicking Yes to everything - especially bleed elements (anything on the page that goes past the pink and purple guidelines that are the ends of the page - we usually don't place photos any further than these lines, but any layout elements such as borders we can bleed).
YearTech will ask you this, but make sure that when you use fonts on the pages, to use only YearTech fonts (found on the YearTech Installation CD), to avoid any mess with incompatible fonts with the plant.
You'll want to click No to making a PDF, because if we send pages to the plant as PDFs, it's much harder to make corrections, because they don't have the original file.
Once the page has been submitted, you can print a 75% version of the pages, and place them in a page envelope. Fill out the purple sections of the page envelopes, one for each set of pages in the file you submitted.
Technically, you don't have to print out the pages, but it helps to catch any mistakes to see it in hard copy. If you find that there has been a mistake, just open up the file, make your changes and resubmit again. The printer is hooked up to Computer 1, so regardless of what computer you're printing from, Computer 1's got to be on.
When a page has been submitted, a folder will be made in the Ready To Submit folder in the corresponding Deadline folder. For each deadline you'll have several folders named by their page number, in the Ready To Submit folders of each computer. To do a proper submission, copy (don't cut) these folders and paste them into Yearbook > Shared Documents > Submit Folder (you'll have to go through Network Places if you're not working on Computer 1). If there's not a Submit Folder already made, just make one. Within the Submit Folder, make a folder with the date of each deadline, and place the submitted page folders into the proper dated folder. This way you have a record of which pages have been submitted for each deadline. Then it's just a matter of burning a CD with that dated folder. Label the CD with the job number (11017), and it can be placed inside the first page envelope.
All of the page envelopes with the submitted pages go into a large paper mailing envelope, along with a Pages Submitted Record sheet, which should be filled out. Use a mailing label and fill out MDHS's address in the top left corner, and then the folder can be taken to the office. Just ask a secretary for the envelope to be Purolator'd - tell them it's for Yearbook and they'll do the rest.
Deadlines
The most important thing about doing Yearbook is not missing deadlines, because every day you miss on a deadline is a day later that the books ship to MDHS. Yearbook Avenue is a great resource to review the pages you've submitted and what has yet to be sent in.
Deadlines are always on Mondays, but it's best to finish the pages for the deadline and submit them the week before, so that they can be mailed out on Friday.
At the beginning of the year you'll have a meeting with Elaine and/or Victor to decide when you want your deadlines to be. Before that happens, sit down and really think about what you think you can accomplish during the year. Student mugs are always the easiest pages to submit, because all they require are to have the photo boxes for the mugs done, some candids and surveys. Events pages are always a hit and miss, whether they'll be done for a deadline. Graduate pages will usually contribute to a good portion of a deadline. The clubs, teams and music ensembles section is also a hit and miss, depending on how groups are with getting photos to you. Also, those pictures are placed by you, not the plant, so you have to keep in mind when you'll be getting the CD of photos from the photographer (Ms. More has the photographer's phone number if you're ever feeling antsy). Ad pages, though there are many of them, can't be done until May, because you won't get them until then.
When you're planning this out, actually count it out, and see how many pages you can have done at what times - you're usually looking at a deadline in December, then again in March, April, May and June. Just do everything you can before hand, don't procrastinate (please!), and you'll save yourself a whole lot of stress. Things like layouts and templates for the events, theme, ads, clubs, mugs, grad sections (basically everything) can be done in advance, and then as the photos and other content come in, it just all has to be placed. Honestly, it'll save you so much stress.